An Event Management Plan summarises the activities and functions of your event and serves as a referral tool that can be used on the day of and leading up to the event.
Like the Run Sheet it should be made available to your event team and stakeholders. It is the Event Manager’s bible as it will answer any question your team might have or at least identify the means to the solution.
A list of things it might include are:
Key Timings
Event Contact List
Room Use Schedule
Venue Plan
Access passes
Audio, Visual and Technical Requirements
Ticketing Plan
Food & Beverage/ Vendors List
Alcohol Management Plan
Parking Plan and Traffic Management Plan overviews
- Security Plan
- Conditions of Entry
- Emergency Services Plan
- Merchandise
- Waste Management Plan
Emergency Management Plan
Media
The Venues and Events team can assist with providing Event Management Plan templates. For further advice and information email events@wdc.govt.nz.